CEO Executive Assistant
Job Summary
Randstad Italia is looking for a dynamic and dependable Executive Assistant to the CEO for a global enterprise client. The role acts as a primary operational anchor for top management to drive administrative excellence and optimize workflows. It also requires facilitating cross-cultural business communication in Chinese, English, and Italian within a fast-moving corporate setting.
Responsibilities
- Manage executive agenda and travel itineraries
- Handle C-level gatekeeping and communications
- Coordinate special projects and cross-departmental synergy
- Process expenses and maintain confidential data
Required Skills
- Fluent in Chinese, English, and Italian
- Prior C-Suite support background
- Advanced MS Office and Google Workspace
- High adaptability and professional diplomacy
Job Details
Contract: Temporary assignment via Randstad (Outsourcing formula)
Core Responsibilities
- Executive Agenda & Travel: Oversee complex schedule mapping, prioritize meetings, and arrange comprehensive domestic and overseas travel itineraries.
- C-Level Gatekeeping: Filter incoming inquiries, manage email flow, and serve as the main operational interface for internal leadership and external key partners.
- Special Projects & Operations: Track progress on key corporate initiatives, follow up on action points, and ensure executive deliverables meet deadlines.
- Confidential Data Handling: Maintain strict privacy standards across all sensitive company communications, legal matters, and business files.
- Departmental Synergy: Coordinate with HR, Finance, and Legal business partners to cascade executive decisions and maintain workflow consistency.
- Expenses & Reporting: Process travel claims, manage operational receipts, and prepare executive briefing documents.
Key Requirements
- Language Skills: Business fluency in Chinese, English, and Italian is strictly required.
- Background: Prior background supporting C-Suite executives, Board members, or General Managers in high-volume environments.
- Education: University degree or equivalent corporate experience.
- Tech Stack: Advanced mastery of MS Office 365, Google Workspace, and modern remote management tools.
- Soft Skills: Outstanding professional diplomacy, high adaptability under pressure, strong initiative, and a proactive solution-oriented approach.